OUR SERVICES

What You Need, When You Need it.

Transaction Coordination

We’ll handle the administrative tasks that accompany your real estate deals, with impeccable attention to detail, organization and making the process smooth for buyers and sellers.

Listing Management

Once you’ve secured the listing, it’s time to pass on the paperwork to us. We’ll help set your listing live in MLS, confirm all documents and handle all the marketing to make your listing stand out.

Marketing & Admin

From flyers to postcards, social media posts to listing presentations, we can handle all your marketing needs. We take the idea in your mind and bring it to life!

Notary Public

When it comes to your personal or business transactions, we are here to help you navigate the process with professional, courteous, and ethical notary signing services.

Transaction Coordination

We’ll handle the administrative tasks that accompany your real estate deals, with impeccable attention to detail, organization and making the process smooth for buyers and sellers.

THE READY VIRTUAL TRANSACTION COORDINATION PACKAGE:

INTAKE TASKS

  • Review the contract for completeness and pursue necessary parties for outstanding initials, signatures and dates.

  • Send agent an email outlining important dates and contact all parties involved in the transaction including the lender, title company, client and co-op agent; introduce myself and request that all paperwork and communications related to the transaction flow through me.

  • Add all dates to your digital calendar.

  • Establish file in your Broker system of record, upload documents and contact information.

CONTRACT MANAGEMENT

  • Coordinate the timely satisfaction and removal of all contingencies and keep you informed of the progress, including ordering HOA/Condo Docs.

  • Weekly lender check in and more frequently when necessary.

  • Coordinate inspections with you, the inspector, the Buyer and the co-op.

  • On-going system of record maintenance as documents are submitted, changes are made via amendment, and we work through the transaction process.

  • For Buyers: Collect 2nd Deposit check from Buyer and forward to listing agent.

  • For Sellers: order payoffs and tax, water & sewer certs.

  • Send detailed email requesting home warranty selection and follow up until selection is made.

PRE-CLOSING

  • Provide clients with reminders to connect or disconnect all necessary utilities and to secure homeowner’s insurance.

  • Verify loan commitment with client’s lender, provide copies and notify you of any problems in underwriting.

  • Order and review the title report. Notify you of any issues and help to resolve.

  • Schedule final walkthrough and closing with your clients, the title company and you.

POST CLOSING

  • Obtain final signed closing disclosures and upload to your system of record.

  • Provide a congratulatory letter to your buyer(s) or a thank you letter to your seller(s) prompting them to leave a review for you with clickable links.

  • Design Just Sold postcards and send out to the demographic of your choice (postage paid separately).

  • Add client to your contact database with new address and email to be added to your past client drip campaign.

Listing Management

Take the pressure off yourself and allow the READY Virtual Transactions listing team to set your listing live with accuracy and attention to detail! Within our 48-hour guarantee, you will be equipped with a full property brochure, social media posts, a one-page flyer, an e-blast, and Just Listed postcards designed and sent!

THE READY VIRTUAL LISTING MANAGEMENT PACKAGE:

BACK OFFICE SUPPORT

  • Enter listing into your Broker System of Record.

  • Enter listing into MLS.

  • Order property photography using your preferred vendor.

  • Coordinate virtual tour appointment if service is separate from the photography session.

  • Professional Copy for MLS & Advertising.

MARKETING

  • Create a full property brochure, branded with your logo and agent information, one-time fee of $50.

  • Create one page flyer also branded with your logo and agent information.

  • Post to agent's social media platforms with branded custom images.

  • Verify the listing on Zillow.

  • Enhance the listing on Realtor.com.

  • Add/Update property on agent's website.

  • Design Just Listed Postcards (postage & printing fee separate).

CLIENT SUPPORT

  • Send Welcome/Intro Letter to Seller.

  • Act as single point of contact for any questions or concerns.

  • Obtain/Request utility averages from the client.

Marketing & Admin Support

From flyers to postcards, social media posts to listing presentations, we can handle all your marketing needs. We take the idea in your mind and bring it to life!

Among the hectic life of a successful agent there is little time to manage the marketing side of your business. Connecting to new clients and staying connected with past clients to ensure referrals still come your way. Find out how we can put into place one off projects or re-occurring campaigns that keep the phone ringing!

Delegating administrative responsibilities can help reduce the stress and burnout associated with managing multiple tasks simultaneously. With administrative tasks managed effectively, agents can concentrate on building relationships, closing deals, and expanding their business.

  • Organize + update client database management program & system.

  • Create + regularly prepare all buyer & seller consultation packages.

  • Coordinate the preparation of all listing & open house flyers, graphics, signage and all other marketing materials.

  • Manage + update agent website, blog and online listings.

  • Regularly assist agent to manage + enhance agent’s social media presence.

  • Coordinate all client + vendor appreciation events.

  • Regularly obtain client testimonials for websites + social media.

  • Coordinate & implement agent marketing videos + property videos on website, blog & social media.

  • Arrange travel plans, including bookings and itineraries.

  • Create visually appealing brochures to showcase properties and services.

  • Design and manage regular newsletters to keep clients informed.

  • Select and purchase thoughtful gifts for clients to show appreciation.

  • Send personalized greeting cards for birthdays, holidays, and special occasions.

We’re here to lighten your workload and free up your time, allowing you to focus on what you do best. Let us handle the details so you can enjoy peace of mind.

Notary Public

When it comes to your personal or business transactions, we are here to help you navigate the process with professional, courteous, and ethical notary signing services.

A Professional and Reliable Notary Service That You Can Trust

As a Notary Public involved in real estate transactions, our services will typically include:

  • Verification of Identity: Verification of Identity: Confirming the identity of individuals signing real estate documents to prevent fraud and ensure the validity of transactions.

  • Acknowledgments: Certifying the identity of signers and their acknowledgment of documents such as deeds, mortgages, and lease agreements.

  • Witnessing Signatures: Witnessing the signing of important real estate documents by all parties involved, including buyers, sellers, and witnesses when required.

  • Loan Signings: Notarizing mortgage documents, promissory notes, loan modifications, and other loan-related paperwork involved in the financing of real estate purchases or sales.

  • Title Transfers: Notarizing documents related to the transfer of property titles, ensuring that the transaction is legally binding.

  • Deeds: Notarizing deeds, including warranty deeds, quitclaim deeds, and deeds of trust, to facilitate the transfer of real property ownership.

  • Affidavits: Notarizing affidavits related to real estate transactions, such as affidavits of title, which confirm facts or statements made by the parties involved.

  • Closing Documents: Notarizing various closing documents, such as mortgage documents, compliance agreements, name affidavits, and others.

  • Mobile Notary Services: Offering mobile notary services by meeting clients at their convenience, whether at their home, office, or a local establishment.

  • Certified Copies: Notarizing certified copies of real estate documents, such as deeds and mortgages, for official use or record-keeping purposes.

  • Power of Attorney: Notarizing power of attorney documents related to real estate transactions, which grant authority to act on behalf of the principal in property matters.

By providing these services with accuracy, professionalism, and integrity, we play a crucial role in facilitating smooth and legally binding real estate transactions for our clients.

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